Computer Hardware: what local governments paid
PC and laptop refreshes and leases, servers, storage and Chromebooks, usually bought through state or cooperative contracts.
7 records · 4 states · stated/derived annual cost ranges $56,653 – $933,908. Vendors: Dell, HP, Hewlett Packard Enterprise, Lenovo.
See also: Backup & Disaster Recovery (6)
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Village of Itasca, IL — Dell
FY26 computer replacement: 24 laptops/desktops for Windows 11 (Dell Pro desktops & notebooks, Surface Pro, monitors, docks, labor)
High confidence source re-checked 2026-11-01
- Contract amount
- $74,812 (Project total (hardware $61,910 + labor $28,644 + other))
- Setup / implementation
- $28,644
- Date
- 2025-07-29 (Memo date)
- Status
- Recommended
- Category
- Computer Hardware
- Notes
- Unit prices: Dell Pro QBM1250 desktop (Core Ultra 7 265) $1,116.75; Dell Pro 16 Plus Copilot+ notebook $1,153.62; Thunderbolt 4 dock $224.99; UltraSharp 24in monitor $172.12. Setup = installation/configuration/migration labor by MSP. Driven by Windows 10 end of support.
- Source
- Primary (staff memo) · record TSP-0078
City of Pearland, TX — Dell
FY2026 Dell computer equipment: 70 Pro Slim Plus desktops, 65 Latitude 7450 laptops, monitors, docks & peripherals
High confidence source re-checked 2026-11-01
- Contract amount
- $291,656 (Purchase total (FY26))
- Date
- 2025-11-10
- Status
- Resolution on council agenda
- Category
- Computer Hardware
- Notes
- Unit prices: Dell Pro Slim Plus desktop $1,572.24 (list $2,664.82); Latitude 7450 laptop $1,566.06 (list $2,873.50). City standardized on Dell 20+ years ago.
- Source
- Primary (council packet + Dell quotes) · record TSP-0077
City of Miramar, FL — Dell
Lease of 31 desktops and 400 laptops, 3 yrs (+ one-time deployment by United Data Technologies)
Medium confidence source re-checked 2026-11-01
- Contract amount
- $624,000 (3-yr NTE (FY26 portion $52,000))
- Annual cost
- $208,000 (derived average)
- Term (years)
- 3
- Date
- 2025-12-18 (Legistar intro date)
- Status
- Agenda ready
- Category
- Computer Hardware
- Notes
- UNCERTAIN: title says the NTE 'will need to include' a one-time deployment payment of up to $30,000, so it is unclear whether deployment is inside the $624,000. Derived: ~$483/device/yr (431 devices), lease.
- Source
- Primary (Legistar legislation title via public Web API) · record TSP-0097
Teton County, WY — HP
95 HP Z2 desktops + 63 HP EliteBook laptops + 63 docks, 5-yr warranty (RFP award)
High confidence source re-checked 2026-11-01
- Contract amount
- $222,917 (Purchase total)
- Date
- 2026-01-20
- Status
- Staff report (recommended)
- Category
- Computer Hardware
- Notes
- Unit prices: HP Z2 desktop $1,171.47; HP EliteBook laptop $1,555.89; dock $211.95 (all with 5-yr warranty). 11 bids: lowest Dell bid (ANM) $155,755.50 and Lenovo (SHI) $178,029.25 (printed as '$178.029.25') for the original 95 desktops + 30 laptops scope.
- Source
- Primary (staff report + bid tabulation) · record TSP-0079
City of Naperville, IL — Hewlett Packard Enterprise
HPE Alletra storage area network hardware + support, 5-yr term
High confidence source re-checked 2026-11-01
- Contract amount
- $283,265 (5-yr NTE)
- Annual cost
- $56,653 (derived average)
- Term (years)
- 5
- Date
- 2025-04-02 (Legistar passed date)
- Status
- Passed
- Category
- Computer Hardware
- Notes
- Server/storage benchmark; capacity not in title.
- Source
- Primary (Legistar legislation title via public Web API) · record TSP-0099
City of Clearwater, FL — Hewlett Packard Enterprise
Equipment lease of desktops, laptops and tablets, 7/1/2025-6/30/2028 (piggyback)
High confidence source re-checked 2026-11-01
- Contract amount
- $2,801,725 (3-yr NTE)
- Annual cost
- $933,908 (derived average)
- Term (years)
- 3
- Date
- 2025-07-10 (Legistar passed date)
- Status
- Passed
- Category
- Computer Hardware
- Notes
- Prior HPE device lease (2023) NTE $1,490,000. Device counts not in title.
- Source
- Primary (Legistar legislation title via public Web API) · record TSP-0098
City of Joliet, IL — Lenovo
2024 PC Lifecycle Program
High confidence source re-checked 2026-11-01
- Contract amount
- $77,716 (Annual program award)
- Annual cost
- $77,716
- Term (years)
- 1
- Date
- 2024-02-20 (Legistar passed date)
- Status
- Passed
- Category
- Computer Hardware
- Notes
- Same program: 2025 award $76,372.70 (Legistar ID 12895); 2026 award $85,000.00 (ID 14490), a ~11% year-over-year jump. Device counts not in titles.
- Source
- Primary (Legistar legislation title via public Web API) · record TSP-0096