Microsoft 365 & Copilot: what local governments paid
Microsoft 365 / Office 365 GCC licensing and enterprise agreements, including Copilot seats bought inside an M365 renewal.
9 records · 7 states · stated/derived annual cost ranges $9,000 – $8,462,039. Vendors: Microsoft.
See also: AI Tools & Copilots (7)
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Village of Orland Park, IL — Microsoft
Microsoft 365 Copilot + Copilot Studio (change order #2)
Medium confidence source re-checked 2026-10-31
- Contract amount
- $18,000 (Pre-approved Copilot spend authority)
- Date
- (Legistar file 2025-0810 (late 2025; exact action date not shown))
- Status
- Requested
- Category
- Microsoft 365 & Copilot
- Notes
- Unit prices stated: Copilot $30/user/month ($360/yr); Copilot Studio $2,400/author/yr; messaging $200/month per 25,000 messages, then $0.01/message.
- Source
- Primary (Legistar file 2025-0810) · record TSP-0020
City of Missoula, MT — Microsoft
Microsoft Copilot licenses for 25 employees (pilot)
Medium confidence source re-checked 2026-10-31
- Contract amount
- $9,000 (FY2025 budget request (ongoing))
- Annual cost
- $9,000
- Term (years)
- 1
- Date
- (FY2025 new-request form; funding outcome not confirmed)
- Status
- Budget request
- Category
- Microsoft 365 & Copilot
- Notes
- $30/user/month = $360/user/year. Budget request, not a contract.
- Source
- Primary (budget request form) · record TSP-0022
Montgomery County, MD — Microsoft
Microsoft 365 Copilot pilot: 300 licenses + trainer
Medium confidence source re-checked 2026-10-31
- Contract amount
- $308,000 (Supplemental appropriation (licenses + training))
- Date
- 2025-01-14 (Council packet date; check final action)
- Status
- Supplemental appropriation #25-29
- Category
- Microsoft 365 & Copilot
- Notes
- Includes a 1:1 trainer; per-license cost not separated.
- Source
- Primary (council packet) · record TSP-0021
City of Salinas, CA — Microsoft
Office 365 Government G3, third-year renewal
High confidence source re-checked 2026-10-31
- Contract amount
- $289,477 (Year-3 increase (cumulative NTE $853,719.72))
- Annual cost
- $289,477
- Term (years)
- 1
- Date
- 2025-08-26 (Approx. (Legistar dates))
- Status
- Resolution
- Category
- Microsoft 365 & Copilot
- Notes
- Term 9/1/2025-8/31/2026. License counts not opened (in attached quote).
- Source
- Primary (Legistar ID#25-366) · record TSP-0023
Village of Orland Park, IL — Microsoft
Microsoft Enterprise Agreement, 3 years
High confidence source re-checked 2026-10-31
- Contract amount
- $844,694 (3-yr total (derived: $281,564.50 x 3))
- Annual cost
- $281,564
- Term (years)
- 3
- Date
- 2025-09-15
- Status
- Approved
- Category
- Microsoft 365 & Copilot
- Notes
- Original approval included 10 Copilot licenses. Later change order (same file) raises spend authority to the $300,000/yr Microsoft budget for Copilot rollout.
- Source
- Primary (Legistar file 2025-0810) · record TSP-0019
City of Pearland, TX — Microsoft
Microsoft Enterprise Agreement (M365 G3/G5 GCC, Copilot GCC, Power BI, D365 etc.)
High confidence source re-checked 2026-10-31
- Contract amount
- $1,515,545 (3-yr total (derived: $505,181.80 x 3))
- Annual cost
- $505,182
- Term (years)
- 3
- Date
- 2025-09-22
- Status
- Council resolution R2025-153
- Category
- Microsoft 365 & Copilot
- Notes
- Unit prices/user/yr: M365 G3 GCC $384.91 (x1000); M365 G5 GCC $609.44 (x24); M365 Copilot GCC add-on $364.50 (x100); Power BI Pro GCC $99.87; Visio P2 GCC $136.32; D365 Customer Service GCC $1,116.22.
- Source
- Primary (agenda item request + quote) · record TSP-0017
City of Dunwoody, GA — Microsoft
Microsoft 365 GCC renewal (165 G3, 5 G5, add-ons, support)
High confidence source re-checked 2026-10-31
- Contract amount
- $141,969 (1-yr NTE (incl. storage estimate + 4% contingency))
- Annual cost
- $122,086 (base quoted license & support)
- Term (years)
- 1
- Date
- 2026-04-13
- Status
- Consent agenda
- Category
- Microsoft 365 & Copilot
- Notes
- Term 5/19/2026-5/19/2027. NTE adds ~$15,000 storage estimate and 4% licensing contingency.
- Source
- Primary (staff memo + quote) · record TSP-0018
City of Dallas, TX — Microsoft
Microsoft Government Enterprise licenses, OS, productivity suite & support
High confidence source re-checked 2026-10-31
- Contract amount
- $25,386,117 (3-yr estimated amount)
- Annual cost
- $8,462,039 (derived average)
- Term (years)
- 3
- Date
- 2026-10-04 (Legistar intro date)
- Status
- Approved
- Category
- Microsoft 365 & Copilot
- Notes
- Large-city benchmark; license counts not in title.
- Source
- Primary (Legistar legislation title via public Web API) · record TSP-0057
Grand Traverse County, MI — Microsoft
Microsoft 365 renewal 10/15/2026-10/14/2027: 606 M365 GCC G5, 16 M365 Copilot GCC, Copilot Studio, 50 Teams Premium, EMS G3, Exchange P2
High confidence source re-checked 2026-11-01
- Contract amount
- $431,374 (1-yr renewal)
- Annual cost
- $431,374
- Term (years)
- 1
- Date
- 2026-10-07
- Status
- Request for board action
- Category
- Microsoft 365 & Copilot
- Notes
- Unit prices/yr: M365 GCC G5 $678.53/user; M365 Copilot GCC $320.00/user (16 seats); Copilot Studio $2,399.98; Teams Premium GCC $119.04/user; EMS G3 GCC $123.26; Exchange Online P2 GCC $96.00. Up $30,000 from last year because of a new SKU covering the move to VoIP, offsetting $174,585.31/yr in on-prem phone costs. Local news reported a 100-seat Copilot pilot in the 2025 renewal; this renewal carries 16 Copilot seats.
- Source
- Primary (request for board action + quote) · record TSP-0119